JOB DESCRIPTION – Marketing & Sales
TITLE: Administrative Assistant
SUPERVISOR: Vice-President of Market Strategy & Planning

DESCRIPTION: To proactively coordinate administrative duties, assist President, Vice President of Sales, Vice President of Market Strategy and Planning. This position will include assisting all inside sales personnel and supporting customer service needs to a worldwide marketplace. Spanish speaking capabilities would be beneficial to support customers.

OBJECTIVE: Provide professional administrative support to corporate staff in addition to Sales and Marketing sectors. Must multi-task and balance priorities in a team environment and maintain confidentiality of business matters.

DUTIES:

• Routinely complete internal and external (customer and vendor) correspondence
• Produce and distribute the daily Gazette
• US and International Shipping documentation and support processing.
• Literature Mailings
• General Filing (Orders, routing, faxes, magazines)
• Weekly Sales Goals Report
• Weekly Sales Forecast Report
• Update end user/dealer list and mailers
• Month End Reports (Bin Gates, Marketing, Ad Inquiries, Sales etc.)
• Coordinate all sales tradeshows including files as directed by VP Market Strategy and Planning
• Maintain product literature and tradeshow collateral inventories
• Assist staff and sales department in coordinating trips (airlines, hotels, rental cars)
• Keep sales trip calendar up to date.
• Overall administrative support to the sales personnel.
• Maintain President and VPs calendars in Outlook and coordinate travel arrangements as needed
• Assist in Meeting coordination and support
• Assist in administrative needs to support Advertising efforts

SKILLS & EXPECATIONS:

• Excel in Customer Service
• Internal Customer support and productivity level
• Multi-Tasking and timeliness of assigned tasks
• Professional Internal and External Customer and Vendor interaction
• Ability to work well and deliver results in a fast paced, demanding work environment
  
• Team player
• Manage multiple projects/tasks simultaneously
• Experience in administration assistant capacity
• Flexible work schedule
• Proficient at Word, Excel, PowerPoint, Access, Outlook software.
• Attention to detail
• Excellent organizational skills
• Ability to type ### words per minute

EDUCATION & EXPERIENCE:

Proven administrative/customer service skills and experience. College degree or certificate a plus.
Spanish speaking capabilities would be beneficial to support customers